Event Venue Policies

Thank you for considering the Terrace at Coldwater Gardens for your next event! Please read our policies below.

  • Rental fee of the facility depends on the day of the week and may require a 10 hour block of time. A non-refundable deposit is required to reserve the facility and it will be applied to the rental fee.
  • Use of the venue is restricted to the hours of 09:00 am and 10:00 pm.
  • We require a credit card number to be on file at the time of your event as a security against property damage and/or violation of policies and procedures listed below.
  • Set up and clean up is the responsibility of the renter and not of the Coldwater Gardens employees.
  • Access to the Terrace will be coordinated with the Coldwater Gardens manager.
  • Parking is available at the Terrace parking lot, but it is limited; there are only 18 regular plus 1 handicapped spaces. Additional spaces are available by the Glamping tents, about a 30 second walk.
  • All furniture, tables, chairs, picnic tables, garbage cans must be put back in-order at conclusion of event.
  • Garbage liners are provided. It is the renter’s, event planner’s or caterer’s responsibility to remove all refuse from the building, grounds, porches, and premises. Use of the onsite dumpster is included with rental fee.
  • Decorations may be used; however, no tape, nails or staples can be used on building surfaces. Regardless of this, there are many creative ways to decorate. Feel free to ask for ideas.
  • Rice, bird seed, confetti, potpourri, glitter, rose/flower petals real & artificial or any substance of that nature is prohibited in building or on the grounds (potpourri/petals stain the floor).
  • Runners may be used on the floor however the regulation above regarding the use of real or artificial flowers still applies.
  • No fireworks are allowed on the property, inside or out. Sparklers are accepted with proper clean-up.
  • Music must be maintained at a reasonable volume. All music must stop at 9 PM.
  • Set up and clean up and building fires in the main fireplace will be under the supervision of the Coldwater Gardens wedding overseer.  The wood in the fireplace will be provided by Coldwater Gardens. Three or four pieces of wood at a time are sufficient for a pleasing fire.
  • Candles must be used cautiously. Stationery glass containers for candles are mandatory! Only dripless candles are to be used. Wax dripped on mantle, floor and/or fireplace will result in an additional $200 cleaning fee.
  • Main hall capacity is 125 persons maximum, indoors or outdoors, including porch. Person count exceeding 125 is prohibited due to fire and safety codes. Children and infants are counted as an adult for the total count.
  • Smoking is prohibited inside the building and on the decks. Smoking is prohibited in any structure located on our property. If it is found that smoking has occurred in any structure there will be a “Smoke Elimination Fee” of $200 (two hundred dollars) per incident. This fee, if applicable, will be posted to the guests account upon checkout. If the violation is found after guest checkout the fee will be processed as a late charge on the guests account. If you do smoke please do so outside and in a fashion that will not interfere with the enjoyment of other guests. To maintain the beauty of our grounds please dispose of all cigarette butts in the proper receptacle.
  • Wedding Rehearsal: Rehearsals may be scheduled at the cost of $100.00 for one hour if the requested time is available.
  • Payment: Non-refundable rental fee in full is due 60 days prior to the event and may be made by personal check, cashier’s check, money order or credit card. Credit Card payments are subject to a 3 % service fee. Final payment after the 60 day deadline is not refundable.

on September 24 • by

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